Description Please note! This is a readvertisement of Job ID 6374 to clarify the various levels of appointment, including their respective duties, responsibilities, and tariffs. Applicants who previously applied are not required to submit a new application. Note: Applicants may be considered for appointment in one or more of the following staff categories: Head InvigilatorInvigilatorAdministrative Support Assistant The University of the Free State invites applications for inclusion in an ad hoc support pool within Student Academic Services. Successful applicants may be considered for appointment in one or more categories related to Examinations, Graduation Administration, and Curriculum Administration, depending on operational requirements, availability, and demonstrated suitability. Different categories of work may attract different approved tariff rates. Please note that inclusion in the pool does not constitute or guarantee any appointment of any sort. Appointments will be made on an as-needed (ad hoc), hourly remunerated basis. KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation: A detailed Curriculum Vitae.Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).A copy of your identity document (South African ID or passport for foreign nationals). Duties and responsibilities: Chief Invigilator Set up and test all camera equipment prior to the commencement of each examination session.Collect examination question papers from the Examination Offices in accordance with prescribed procedures.Prepare and organise examination venues to ensure readiness prior to each session.Announce start and end times and ensure the exam runs according to the scheduled duration.Communicate clear and accurate examination announcements to students.Monitor examinations for irregularitiesProvide verbal and written reports (e.g. by email or Word document) on examination irregularities in accordance with established protocols.Coordinate and ensure that invigilators attend to invigilation duties.Coordinate the electronic capturing of student attendance slips after examinations and submit within 24 hours.Verify and authorise invigilators’ claim forms in line with applicable requirements.Complete and submit required digital report forms accurately and timeously.Maintain and organise examination storage areas to ensure cleanliness and order.Submit and account for examination scripts, reports, and related documentation after each session.Ensure compliance with electronic documentation submission requirements to the Examination Office following each session.Have the physical ability to carry exam papers to and from the examination venue.Report to the Chief Officer: Examinations Invigilator Report and register attendance at the designated examination venue in accordance with prescribed procedures.Assist with the preparation and setup of the examination venue to ensure it is ready for candidates.Adhere to and support the implementation of the invigilation duty schedule.Manage and control student admission to the examination venue in line with established regulations.Distribute examination question papers accurately and efficiently.Collect and verify completed attendance forms.Supervise and monitor students throughout the examination to ensure compliance with examination rules.Collect and secure all answer scripts at the conclusion of the examination.Reconcile and verify answer scripts against attendance records to ensure completeness and accuracy.Identify, manage, and report (verbal and digital) examination irregularities in accordance with prescribed procedures.Complete and submit invigilation claim forms in line with institutional requirements.Monitor live video fe