An exciting position is available for a Admin Clerk at a growing business in Kimberley, Northern Cape. The role involves managing the office diary, screening calls, drafting emails and letters, filing documents, and assisting with new employee onboarding. The company offers a pleasant working environment and ongoing training. Responsibilities Reception & Client Liaison Assist clients and visitors with enquiries in a courteous and helpful manner, providing accurate information about the organisation's services, hours of operation, and locations, and directing individuals to the appropriate department or resource person efficiently. Serve as the first point of contact for all visitors and callers by greeting them warmly and professionally, determining their needs efficiently, notifying the relevant staff member promptly, and maintaining a presentable and welcoming reception area at all times. Records Management & Systems Maintain both physical and electronic filing systems according to the organisation's file plan and records management policy, ensuring all documents are correctly classified, indexed, and stored for rapid retrieval when requested by management or auditors. Process and track incoming and outgoing documentation such as job applications, invoices, purchase orders, and contracts through the appropriate approval workflows, maintaining an accurate document register at every stage of processing. Office & Administrative Support Manage the procurement of office supplies, stationery, and consumables by monitoring stock levels, obtaining competitive quotations from approved suppliers, placing purchase orders, and reconciling supplier invoices against delivery notes before payment. Type, format, proofread, and distribute correspondence including letters, memos, reports, and presentations using Microsoft Office, ensuring professional presentation, correct formatting, and grammatical accuracy in all outgoing documentation and communications. Provide comprehensive administrative support to management by scheduling meetings and appointments, preparing agendas and meeting packs, taking accurate minutes, and diligently following up on action items to ensure timely completion and accountability. Requirements Proficiency in the Microsoft Office suite including Word, Excel, Outlook, and PowerPoint with ability to produce well-formatted documents. A minimum of one to two years of experience in an administrative or reception role within a professional office environment. The ability to handle confidential information with discretion and maintain the highest standards of integrity and trustworthiness. Strong organisational skills and the ability to prioritise multiple tasks while working calmly and efficiently under pressure. Strong verbal and written communication skills in English, with ability to interact professionally with clients and colleagues. A Grade 12 certificate is essential; a post-matric qualification in office administration or a related field is advantageous. Qualifications Higher Certificate in Office Management