Legal Administrative Assistant

We are recruiting a Legal Administrative Assistant for a conveyancing department in Port Elizabeth, Eastern Cape. You will manage the conveyancing process from instruction to registration, prepare transfer and bond documents, liaise with banks and the deeds office, and keep clients informed. Experience with conveyancing software is required.

Responsibilities Assist with preparation of trial bundles including copying, collating, indexing, and paginating documents as per court rules. Liaise with clients, opposing counsel, court officials, and other stakeholders professionally, providing updates and managing expectations. Conduct legal research using legislation, case law databases, and legal textbooks to support legal opinions and arguments. Manage the diary and schedule of attorneys including arranging consultations, court appearances, and meetings with deadlines met. Manage the conveyancing process for property transactions including preparing transfer documents and lodging at the Deeds Office. Maintain and organise legal files and records in physical and electronic format, ensuring documents are correctly indexed and retrievable.

Requirements High ethical standards and the ability to handle confidential information with the utmost discretion and integrity. Excellent word processing skills and proficiency in Microsoft Office to produce accurately typed legal documents. For paralegal and secretary roles, a diploma or certificate in legal studies, paralegal practice, or legal secretarial studies. Knowledge of court rules, procedures, and legal terminology relevant to the practice area of the firm. Proficiency in legal software packages including conveyancing platforms, legal accounting systems, and document management systems. For candidate attorney positions, an LLB degree from an accredited university and eligibility to register articles with the law society.

Qualifications Bachelor of Laws Degree