Our client in the public-sector entity space is seeking a Boutique & Gallery Assistant Manager to join their Polokwane team in Limpopo. You will work alongside an experienced and supportive team in a professional setting. The role comes with opportunities to learn, upskill, and advance over time. Get in touch with your application and start the conversation. The role follows established administrative procedures and public-sector record-keeping standards. Responsibilities Office & Administrative Support Manage the procurement of office supplies, stationery, and consumables by monitoring stock levels, obtaining competitive quotations from approved suppliers, placing purchase orders, and reconciling supplier invoices against delivery notes before payment. Coordinate travel arrangements for staff including booking domestic and international flights, accommodation, and car hire, and preparing detailed itineraries with all relevant contact information, meeting schedules, and venue directions. Provide comprehensive administrative support to management by scheduling meetings and appointments, preparing agendas and meeting packs, taking accurate minutes, and diligently following up on action items to ensure timely completion and accountability. Type, format, proofread, and distribute correspondence including letters, memos, reports, and presentations using Microsoft Office, ensuring professional presentation, correct formatting, and grammatical accuracy in all outgoing documentation and communications. Reception & Client Liaison Serve as the first point of contact for all visitors and callers by greeting them warmly and professionally, determining their needs efficiently, notifying the relevant staff member promptly, and maintaining a presentable and welcoming reception area at all times. Assist clients and visitors with enquiries in a courteous and helpful manner, providing accurate information about the organisation's services, hours of operation, and locations, and directing individuals to the appropriate department or resource person efficiently. Records Management & Systems Process and track incoming and outgoing documentation such as job applications, invoices, purchase orders, and contracts through the appropriate approval workflows, maintaining an accurate document register at every stage of processing. Capture, update, and verify client and employee data on the company's database or CRM system with high accuracy, conducting periodic data quality audits to identify and correct duplicate records, incomplete fields, or outdated contact information. Requirements A well-presented and professional appearance at all times, as the role involves being the face of the organisation to visitors. Strong verbal and written communication skills in English, with ability to interact professionally with clients and colleagues. Excellent typing speed and accuracy with the ability to transcribe dictation and produce error-free documents under time pressure. Strong organisational skills and the ability to prioritise multiple tasks while working calmly and efficiently under pressure. A minimum of one to two years of experience in an administrative or reception role within a professional office environment. A positive and helpful attitude with a genuine desire to provide excellent service to both internal and external stakeholders. Proficiency in the Microsoft Office suite including Word, Excel, Outlook, and PowerPoint with ability to produce well-formatted documents. Qualifications Certificate in Business Administration